The Assisi Foundation of Memphis, Inc. is pleased to allow area nonprofit organizations request the use of meeting room space for business and professional purposes. It is our desire to be good hosts as well as good stewards of this property so that we can preserve it for future community use.

The following guidelines are designed to meet this goal.

Meeting Rooms:

All rooms are for the use of adults only.

Availability: 8:30 a.m. until 5:00 p.m., Monday through Friday
Room Set Up: Board Style only in all rooms except Training Room

General Guidelines:

• Reservations must be made and confirmed by phone (901.684.1564) or email (nsikes@assisifoundation.org) at least 2-weeks in advance of meeting date.
• Meeting set-up and clean-up are to be within the hours of scheduled room availability.
• Standard room set-up is not to be altered.
• Nothing (e.g. posters, flipcharts, newsprint sheets) is to be applied (e.g. taped, tacked, nailed) to the walls or on the podium.
• Party items (balloons, glitter, etc.) are not to be used in meeting room.
• Meeting attendees are to use the designated meeting area. Access to the building’s administrative area is prohibited.
• Memorandum agreeing to terms and accepting responsibility must be signed, received and approved by the Foundation prior to the meetingNo alcohol, illegal drugs or controlled substances are allowed on the premises.
• No smoking is allowed in, or outside, the building 
• Memorandum agreeing to terms and accepting responsibility must be signed, received and approved by the Foundation prior to the meeting

User Responsibilities:

• Room set-up and clean up.
• Provision of food, beverages, and all paper supplies: coffee and coffeerelated supplies, cups, plates, napkins, soft drinks, food items, utensils, etc.
• Removal of all food, utensils, serving pieces when meeting is over.
• All trash bags must be taken to dumpster in front of the building. (Trash bags will be available in the meeting room.)
• Supply all printed materials, handouts. Copies will not be made by the Foundation staff or using the Foundation’s equipment.

The Foundation assumes no responsibility whatsoever for any property placed in or on the premises. The nonprofit organization using the room agrees to hold the Foundation, its agents, officers, and employees, harmless from any and all liability for any loss, injury, or damages to persons or property that may be sustained by reason of the occupancy and/or usage of the premises.

Children must be directly supervised by an adult at all times. Foundation staff is not available for babysitting.

Once your reservation has been scheduled, confirmation is contingent upon the Foundation receiving your completed and signed agreement form that verifies your organization accepts and agrees to adhere to the stated guidelines for using the meeting room.

Organizations not complying with these guidelines will not be allowed use of any of the meeting rooms.

Download Agreement