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Meeting Rooms Guidelines
You must supply all printed materials or handouts.Copies will not be made by the Foundation staff or using the Foundation’s equipment.Please do not bring children to the Foundation; we do not have any provisions for children, nor do we have staff available to watch them. User Responsibilities
An authorized representative of the group reserving the meeting room must remain on the premises throughout the period for which it is reserved or until the meeting ends. Meeting rooms must be restored to their original clean condition. Users of the meeting rooms agree to pay for any damages to property. The Assisi Foundation reserves exclusive rights to determine the replacement value for any property that may be damaged.Cell phone use is limited to the reserved meeting rooms or outside the building.Using cell phones in the hallways or lobby interferes with the work of the Foundation. It is the responsibility of the meeting organizer and the responsible person on site to explain the Guidelines to meeting participants. Reservations
Call the Assisi Foundation at 684.1564 or email (nsikes@assisifoundation.org) to check for availability and to make a reservation for a meeting room.This reservation is not official until the Foundation receives a completed and signed Reservation Form. This form should be submitted at least two weeks in advance of the event. Rooms are reserved on a first-come first-served basis. Available Meeting Rooms:
Room Configuration
Meeting set-up and clean-up are to be within the hours of scheduled room availability. Room set-up is not to be altered except for the Training Room.Meetings that require a different arrangement may reconfigure the Training Room only for their needs, with the understanding that it is to be returned to its original set-up.Staff is not responsible for setting-up or re-arranging the room.Please do not move furniture from any other room without staff permission.
Please do not tape, tack, nail, or in any way apply posters, flip charts, newsprint sheets, post-it notes, or any other materials to the drop down screens, draperies, blinds, or walls. Food and Beverage
Trash bags will be available in the meeting room.
Utensils and serving pieces that belong to the Foundation are not to be removed. Smoking
Use of tobacco products is permitted only by the Dumpster in the front parking lot of the building.A receptacle for cigarette butts is available.
Indemnification and Liability
Organizations or individuals using meeting rooms shall indemnify and hold harmless the Assisi Foundation and its officers, directors, agents and employees from and against all losses, damages, claims, costs and expenses arising from injury or death of any person(s), or damage to property resulting from any act or omission of such users or their employees, agents, representatives, guests, invitees, or the general public to the extent that such losses, damages, claims, costs and expenses arise in connection with or relate to the organization’s or individual’s use of the facility. The Foundation assumes no responsibility for lost or stolen items or damage to vehicles in the parking lot. Revocation and Refusal of Authorization for Use
Use of meeting rooms may be prohibited or terminated at any time if the activity or conduct planned or occurring in the facility is or is deemed to be disruptive, or interferes with the purposes of the Foundation. The privilege of using meeting rooms will not be granted or will be revoked if the activities negatively impact normal operations, for example:
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